Services · Outsourced accounting
Your whole accounting function. Run for you.
Not just bookkeeping — the entire bookkeeping department: transactions, reconciliation, month-end close, financial statements, payroll and sales-tax coordination, with controller oversight on top when you need it. TechBrot’s team run it as a managed service on a fixed monthly fee, CPA-ready, with no internal team to hire, train, or supervise.
Outsourced accounting means delegating your bookkeeping function to an external firm instead of building and managing it in-house — recurring bookkeeping, the month-end close, account reconciliation, financial statement preparation, and coordination of payroll and sales tax, with optional controller oversight on top. The output is CPA-ready and handed to your tax professional for filing; TechBrot doesn’t file taxes or perform audits, which keeps your books with accounting specialists and your return with your CPA, EA or tax preparer. Delivered by a QuickBooks ProAdvisor in your own QuickBooks file, on a fixed monthly fee, with a named lead and built-in continuity — a managed accounting department without the hiring, training, turnover, or single-person risk.
Delivers the bookkeeping function and coordinates with your CPA; not tax-filing, audit, or assurance services.
Certifications
Current certifications held by TechBrot’s founder, who reviews every engagement: QuickBooks Online Level 2 and QuickBooks Payroll — verification on request. Intuit’s ProAdvisor program becomes ProPartner Accountants in early 2027; the certifications continue.
Outsourced accounting, in five questions.
What is outsourced accounting?
Delegating your bookkeeping function to an external firm instead of building it in-house — bookkeeping, close, reconciliation, statements, payroll and sales-tax coordination, optional controller oversight. A managed accounting department without hiring one.
Outsourced accounting vs bookkeeping?
Bookkeeping is one component — recording and reconciling. Outsourced accounting is the whole function: bookkeeping plus close, statements, reporting, payroll/sales-tax coordination, and optional controller-level oversight.
Cheaper than hiring in-house?
Often, below the size that justifies a full internal team. An internal bookkeeper plus part-time controller carries a loaded cost — salary, benefits, taxes, software, management — before turnover and single-point-of-failure risk. Outsourced delivers the same function on a fixed fee.
Does it include tax prep?
No. We produce CPA-ready books and coordinate with your CPA, EA or tax preparer, who files the return. Books with accounting specialists, the return with your tax preparer — a feature, not a gap.
What does it cost?
Monthly bookkeeping alone runs $400–$2,500+/mo. Outsourced accounting covers the whole function on top of that, so it is priced above that range, scoped as a fixed fee in writing after a discovery call; no hourly billing.
Outsourced accounting, plainly.
Outsourced accounting means delegating your bookkeeping function to an external firm instead of building and managing it in-house. A full engagement covers recurring bookkeeping, the month-end close, account reconciliation, financial statement preparation, and coordination of payroll and sales tax — with optional controller oversight on top.
The output is CPA-ready and handed to your tax professional for filing; TechBrot doesn’t file taxes or perform audits, which keeps your books with accounting specialists and your return with your CPA, EA or tax preparer. Led by a QuickBooks ProAdvisor and delivered in your own QuickBooks file, on a fixed monthly fee, with a named lead — a managed bookkeeping and finance function without the hiring, training, or turnover.
Outsourced bookkeeping or outsourced accounting, side by side.
Where bookkeeping ends, what the managed accounting function adds on top of it, the signs you need the whole function, and what stays with your CPA — set out in full below.
Monthly bookkeepingController servicesGet the free file reviewBook the discovery call
The full comparison, section by section — the split, what the function covers, the signs, how an engagement runs, and what stays with your CPA.
Outsourced accounting vs bookkeeping?
If you need your transactions recorded and reconciled, you need outsourced bookkeeping. If you need the whole operational accounting function run for you, meaning the month-end close, financial statements, reporting, payroll and sales-tax coordination, and optional controller oversight on top, you need outsourced accounting. Bookkeeping is one component of that function. Neither one files your tax return; that stays with your CPA or tax preparer.
Outsourced accounting, plainly
Outsourced accounting means delegating your operational accounting function to an outside firm, instead of building and managing it in-house. A full engagement covers recurring bookkeeping, the month-end close, account reconciliation, financial statement preparation, and coordination of payroll and sales tax. The output is CPA-ready books, handed to your tax professional for filing. You get a managed function without hiring, training or supervising a team of your own.
The whole function — not a slice of it
The whole function is several disciplines run as one service. Recurring bookkeeping records, categorizes and reconciles transactions on a regular cadence; everything else is built on it. The month-end close runs on a published calendar, with reconciliations, accruals and depreciation, and then the period is locked, so each month’s numbers are final. Reconciliation ties every bank, card, loan and balance-sheet account to its source, every month.
Optional controller oversight
Three more layers sit on top of the books. All three financial statements, the profit and loss, the balance sheet and the cash-flow statement, arrive monthly with plain-language commentary. Payroll and sales tax are coordinated so they reconcile cleanly into the books, instead of three vendors handing off to each other. Controller oversight, meaning close management, statement review and internal controls, is added when you need someone accountable for the function.
If any of these sound familiar, the answer is probably yes
The signs that you need the whole function, not just the books, are specific. You’re doing the books yourself, and owner time is going into low-leverage work. One person holds all the accounting knowledge, so their leaving would be a crisis. Or you’re stitching together vendors: a bookkeeper here, a payroll service there, a sales-tax tool somewhere else, and nobody connecting them.
Hiring in-house doesn’t pencil out yet
Three more signs point the same way. Hiring in-house doesn’t pencil out yet: you need more than a part-time bookkeeper, but you can’t justify a full internal team. Your books are always behind, because the function is under-resourced, and behind books make every decision and every tax season harder. Or you want to focus on the business, not its accounting, and hand the function to specialists.
The real cost of an internal accounting department
An internal accounting department looks like one bookkeeper’s salary on paper. In practice it is salary plus benefits, payroll taxes, software, training and management time, with a part-time controller on top for anything beyond basic recording. If the one person who knows your books leaves, the knowledge goes too. Outsourcing replaces that with a fixed monthly fee and a named lead with a team behind them, until the business is large enough to keep a full internal team busy.
From handoff to a function that just runs
An outsourced accounting engagement starts with discovery and assessment: a call, plus a review of your current books, covering what’s working, what’s behind, and what the function actually needs to cover. The engagement is scoped before it is quoted. If the books need it, a cleanup or catch-up comes first, because a managed function can only run cleanly from a reliable starting point.
Transition the function
Once the baseline is reliable, the function transitions. The recurring work, from bookkeeping and reconciliation to the close, the statements and payroll and sales-tax coordination, moves over with a named ProAdvisor leading it on a documented cadence. Each month after that runs on calendar: books current, period closed, statements delivered with commentary, and your CPA coordinated. The work stays in your own QuickBooks file, which you keep if the engagement ever ends.
What the managed function covers — and what stays with your CPA
The managed function covers the operational accounting work: recurring bookkeeping, reconciliation, the month-end close, financial statement preparation, payroll and sales-tax coordination, reporting, and optional controller oversight, delivered CPA-ready on a fixed monthly fee. Your CPA or EA files from those books. Your payroll provider and sales-tax tools are reconciled into the function, and your lenders and board get the reporting they need.
Does outsourced accounting include tax preparation?
Outsourced accounting, as TechBrot runs it, does not include tax preparation. The books and statements come out CPA-ready, and your CPA, EA or tax preparer files the returns. TechBrot takes no tax positions and represents no one before the IRS; that takes a CPA, an EA or an attorney. Audit, review and compilation are licensed CPA engagements, and TechBrot performs none of them. TechBrot is an independent bookkeeping and advisory firm, not affiliated with Intuit.
How much does outsourced accounting cost?
Outsourced accounting is priced as a fixed monthly fee, scaled to the volume and complexity of the work: transaction count, the number of accounts and entities, payroll and sales-tax scope, reporting depth, and whether controller oversight is included. Engagements with controller oversight are priced above the core function. Every engagement is quoted against a written scope after a discovery call, with no hourly billing.
Hand off the whole function
Choosing comes down to scope. If recording and reconciling is all you need, monthly bookkeeping is the core of the function on its own, and whether a bookkeeper or an accountant comes first has its own breakdown. If you need the whole function run, book the discovery call, and you’ll get a written fixed-fee scope. Send this to whoever keeps your books today, and subscribe for the rest of the series.
The whole function — not a slice of it.
Outsourced accounting bundles the operational layers into one managed service. Each is a discipline in its own right; together they’re your accounting department.
Recurring bookkeeping
Transactions recorded, categorized, and reconciled on a regular cadence — the operational base everything else is built on. Monthly bookkeeping, owned and run.
Month-end close
A real close on a published calendar — reconciliations, accruals, depreciation, period locked — so each month’s numbers are final and verifiable, not perpetually provisional.
Reconciliation
Every bank, credit card, loan, and balance-sheet account reconciled to its source monthly — the proof step that makes the books real rather than assumed.
Financial statements
All three statements — P&L, balance sheet, cash flow — delivered monthly with plain-language commentary, CPA-ready for your tax professional.
Payroll & sales-tax coordination
Coordination of payroll and sales-tax compliance so they reconcile cleanly into the books — not three disconnected vendors handing off to each other.
Optional controller oversight
Add controller-level oversight — close management, statement review, internal controls — when you need someone accountable for the function, not just running it.
If any of these sound familiar, the answer is probably yes.
Owners often reach for outsourced accounting when running the function internally costs more — in money, time, or risk — than it returns.
You’re doing the books yourself.
Owner time spent on bookkeeping is time not spent running the business. Outsourcing the function buys that time back.
One person holds all the accounting knowledge.
If your bookkeeper leaving would be a crisis, you have a single point of failure. A managed function runs on a written scope and your own file, so the knowledge is documented, not held in one person’s head.
You’re stitching together vendors.
A bookkeeper here, a payroll service there, a sales-tax tool somewhere else, and no one connecting them. Outsourced accounting runs them as one coordinated function.
Hiring in-house doesn’t pencil out yet.
You need more than a part-time bookkeeper but can’t justify a full internal team. Outsourcing gives you the full function on a fixed monthly fee, without building an internal team.
Your books are always behind.
If the function is under-resourced, the books slip — and behind books make every decision and every tax season harder. A managed function keeps them current by design.
You want to focus on the business, not its accounting.
Accounting is essential and often not the thing the owner is best at or should be doing. Outsourcing hands it to specialists so you can run the company.
The real cost of an internal accounting department.
An internal accounting function looks like one bookkeeper’s salary on paper. In reality it’s salary plus benefits, payroll taxes, software licenses, training, and the management time to supervise it — and for anything beyond basic recording, a part-time controller on top. Add the risk that the one person who knows your books could leave, take the institutional knowledge with them, and leave you reconstructing the function from scratch.
Outsourced accounting replaces all of that with a fixed monthly fee and a managed function. No benefits, no turnover, no single point of failure, no management overhead — and a named lead with a team and platform behind them, so continuity is structural rather than dependent on one hire staying.
Where it flips: once a business is large enough that a full internal finance team is genuinely justified and continuously utilized, in-house starts to win. We’ll tell you honestly when you’re approaching that line.
From handoff to a function that just runs.
Four phases, fixed monthly fee, written scope, your own QuickBooks file.
Discovery & assessment
A 30-minute call plus a review of your current books — what’s working, what’s behind, what the function actually needs to cover. We scope the engagement before quoting. No pitch.
Cleanup to baseline
If the books need it, a cleanup or catch-up first — a managed function can only run cleanly from a reliable starting point.
Transition the function
We take over the recurring work — bookkeeping, reconciliation, close, statements, payroll and sales-tax coordination — with a named ProAdvisor leading and a documented cadence.
Run, report & review
Each month the function runs on calendar: books current, period closed, statements delivered with commentary, CPA coordinated. Add advisory or controller oversight as the business grows.
What the managed function covers — and what stays with your CPA.
We run
The full bookkeeping function: recurring bookkeeping, reconciliation, month-end close, financial statement preparation, payroll and sales-tax coordination, reporting, and optional controller oversight. Delivered in your own QuickBooks file, CPA-ready, on a fixed monthly fee.
We don’t
File income tax returns or represent before the IRS. Provide tax-position or legal advice. Perform audit, review, or compilation — licensed CPA engagements. We’re a bookkeeping and advisory firm, running your accounting operation — not a tax or assurance practice.
We coordinate with
Your CPA, EA or tax preparer, who files the return from the CPA-ready books we deliver. Your payroll provider and sales-tax tools, which we reconcile into the function. Your lenders and board on the reporting they need. Representation before the IRS stays with a CPA, EA or attorney; audit, review, and compilation stay with a CPA.
Do we keep our own QuickBooks file and access?
Yes. The work is done in your own QuickBooks file, which you own and have full access to throughout — not a locked-down file you can only see through a portal. If the engagement ever ends, you keep the file, the history, and the structure. Your books are never held hostage.
Maintained by TechBrot.
This page reflects how TechBrot delivers outsourced accounting. It is maintained by TechBrot Inc., a Delaware-incorporated TechBrot, and kept current on the scope of the managed function, the in-house comparison, and the boundary with tax-return, IRS-representation, and CPA attest work. Where our approach or scope changes, this page is updated. Outsourced accounting is delivered in your own QuickBooks file on a fixed monthly fee and coordinated with your CPA for filing and any formal CPA engagement.
QBO L2
Led by a Certified QuickBooks ProAdvisor — QuickBooks Online Level 2 and QuickBooks Payroll
Scope
Bookkeeping, close, reconciliation, statements, payroll/sales-tax coordination, optional controller — not tax filing, audit, or assurance
Fixed-fee
Written scope before work · delivered in your own QuickBooks file
Outsourced accounting questions.
What is outsourced accounting?
What’s the difference between outsourced accounting and bookkeeping?
Is outsourced accounting cheaper than hiring in-house?
Does outsourced accounting include tax preparation?
How does an outsourced accounting engagement work?
How much does outsourced accounting cost?
Ready when you are
Hand off the whole function.
Book a 30-minute discovery call. We’ll review your current setup, what the function needs to cover, and whether outsourced accounting — or a cleanup first — is the right next step. Written fixed-fee scope within 3 business days. No pitch.
Tell us what’s wrong with the books. We’ll tell you whether cleanup, catch-up or monthly bookkeeping fits.
Call (877) 751-5575. If we miss you, we return your call within one business day. Written fixed-fee scope within 3 business days. No hourly billing.